One of the methodology for assessing students capacity and knowledge is the use of examination. The examination is the best tool for measuring the quality and effectiveness of the students throughout his/her studies. The examination of the university is divided into four parts surprise exams, CATs, Final Examination and Re-examination.
- Except as may be otherwise be prescribed in this policies, examinations shall be held only at the end of the each semester or at the end of part of program.
- The end of part of program/semester may be extended by holding supplementary examinations before the start of the next academic year or candidates who are referred and are required to do supplementary examinations shall be re-examined in the referred subjects at the a time determined by the Academic Affairs or in particular cases by the relevant Faculty.
- Supplementary exams can be allowed to the students who fail minimum 50% of the total courses they studied; beyond that, recourse is must.
Setting and Processing of Examination Questions
Setting of all examination questions [supplementary/special] shall be completed at least one week before the examination is due.
Entering for Written Examinations
a. Each candidate shall sit for the end of semester examinations after receiving financial clearance from the Finance office and Examination card the Examination committee.
b. Permission to sit for the examination shall normally be granted to those who Have attended all lectures as stipulated by the common University regulations (Not less than 75% attendance of the lectures).
c. In exceptional circumstances and at the discretion of the University, a candidate may be allowed to sit for a University examination.
d. Candidates duly approved to sit for the examinations are issued with an Examination Card that they need to present to the examination officer (s) whenever they are asked during the examination period.
e. Candidates shall inform themselves of all matters relating to the examination process and check on the prospectus boards the examination timetable.
- Invigilators shall normally be an academic staff and is in-charge of enforcing examination rules and regulations as prescribed by Academic Affairs.
- The invigilators shall collect and inspect all examination related materials from the Office of Academic Affairs at least 30 minutes before the examination is due to start.
- Invigilators will ensure that the examination room does not contain any material that can be used to cause any examination irregularities before the students are checked into the examination room.
- Students shall be checked into the examination room at least 15 minutes before the examination is due to start and shall not enter the examination room with material other than pens, pencil, erasers and calculators [in specified situations]. No handbags, clipboards, purses, mini-computer calculators, cell phones, papers magazines, sweaters, jackets and other items like lighters, matchboxes are allowed in the examination room. Such items will be brought at owner’s risk (i.e. in case of loss)
- It is forbidden to take food or drink into the examination room.
- The Invigilator shall observe, record events in the examination room and have the attendance list filled in and signed by each student sitting the examination.
- No copy of the examination questions shall be carried out of the examination room by anybody within the first 30 minutes of the examination.
- No candidate shall be allowed into the examination room 10 minutes after the start of the examination. Candidates who are late will take the examination the following semester as a supplementary.
- No candidate shall be allowed out of the examination room before 30 minutes elapse after the examination has started. Only one candidate will be allowed to go at a time and for a reasonable time.
- Invigilators shall collect all scripts at the end of the examination and count them to ensure that they match with the number of candidates who signed the attendance register before taking them out of the examination room.
- It is an offense to take out of the examination room an answer book or part of it.
- The scripts are shall be handed over to the assigned committee who sign for the number of scripts received.
Personal Circumstances Relating to Assessment
If, due to illness, personal or other difficulties, a candidate feels that their performance in an assessment was adversely affected they may wish to bring this to the attention of the Examination Boards.
The following are considered Examination Irregularities:
- Hiding unauthorized material [including any written or printed material that is generally or specifically prohibited, mobile phones, radios, radio cassette player, computers, beverages and any other material as may be specified from time to time by the chief examiner] into the examination room.
- Copying answers from any source in the examination room.
- External assistance from any person in the examination room.
- Indication of having previous knowledge of the examination questions.
- Impersonating, or attempting to take the place of a valid candidate.
- Improper behavior, e.g. Noise making, disobeying supervisors, or behavior tantamount to disruption of peace in and around the examination room.
- Substituting of scripts.
- Time-related regulation, e.g. starting before time, going beyond the stipulated time.
- Tearing answer booklets into loose sheets, or folding scripts in any way.
- Writing on the question paper, or going out with the question paper.
- Taking more than five minutes in a toilet.
- Possession of forged documents, e.g. examination cards, answers booklets, etc. in the examination room.
- Causing disturbance in or near any examination room, and any form of dishonesty, destruction, or falsification of any evidence or irregularity.
- Any other form of malpractice in and around the examination room.
Procedure for Dealing with Examination Irregularities
- At the beginning of any examination, invigilators shall draw the attention of candidates to the rules and regulations that over examinations.
- When invigilators suspect a candidate of being involved in an irregularity in the examination, the invigilator shall, whenever possible remove the material(s) being used for irregularity and inform the candidate that a report of the incidence will be made to the Examination Committee.
- The candidate shall, however, be allowed to continue sitting the examinations until the end of the examination time for the paper.
- Immediately the end of the examination the candidate shall be advised to make a written statement, which shall be submitted along with the invigilator’s report to the Examination Committee.
- All cases of examination irregularities, including alleged unauthorized absence from examination, shall be reported to the Examination Committee which has the power to call the students and members of staff and make decisions subject to confirmation by the Academic Affairs.
Examination Malpractice Penalties
Any student found guilty of committing an examination irregularity may be subjected to any one or more of the following penalties:
- Disqualification from the paper
- Disqualification from the remaining examinations
- Nullification of his/her examination results
- Suspension for a specified period of time
- Discontinuation from the University
In case of dismissal from the University, the letter of dismissal shall be signed by the Vice-Chancellor of the University. In all other letters of penalties the letters shall be signed by the head of Academic Affairs.
The automatic penalty for impersonating, substituting scripts, or being in possession of forged documents like examination cards, payment vouchers, answer booklets, or forged signatures shall be dismissal from the University.
Notification of Semester Examination Results
The University has the responsibility, through the office of the Academic Affairs, as soon as possible to publish the Examination Results on the official notice board or on other appropriate ways. The notice shall contain:
- The examination number of the candidate,
- The overall result for the candidate, i.e. the GPA
- The requirement (s), if any, relating to reassessment.
The Results Slip shall be available in accordance with the dates published on the official notice board, and shall contain:
- The percentage marks awarded for each assessed course,
- The GPA and the credit hours earned,
- The requirement(s), if any, relating to re-assessment.